Getting things ready…
Get the plansout of thegroup chat.
GatherBug helps your group find the best day and time to get together.
Your Gatherings
Gatherings created on this device.
A plan for every Gathering.
Keep it simple, or make more room for your plans.
| Features | Free | ✦ Plus |
|---|---|---|
| Price | $0 | $4.99/month or $39.99/year |
| Gatherings per month | 3 | Unlimited |
| Participants per Gathering | 6 guests + organizer | Unlimited |
| Gathering duration | Up to 6 hours | Up to 3 weeks |
| Whole-day or time-block availability | ✓ | ✓ |
| Invites, reminders & saved history | ✓ | ✓ |
| Custom invitation photos & cropping | — | ✓ |
| Duplicate previous Gatherings | — | ✓ |
| Reusable Gathering templates | — | ✓ |
Guests always participate for free, without creating an account. Saved templates can be reused whenever you need them; new invitations are created manually.
Make more room to gather
Start a Gathering
What’s the plan?
This is the length of the event—not the range of dates you're considering.
Guests select the dates that work for them.
Add your own photo or logo to the invitation guests receive.
JPG, PNG or WebP, up to 2 MB.
Your email is used for Gathering updates.
Everyone can still see the Group Calendar and overall availability. This setting controls whether participants can see who selected individual availability blocks.
Choose possible dates to offer your group. These do not change the length of your Gathering.
Select the first and last possible date. Guests will see all dates between them.
Your availability
Tap the Morning, Afternoon, and Evening blocks that generally work for you.
Your Gathering is ready!
Share this link with your group so they can add their availability.
You’re invited
Add your availability
Help choose the time
Tap the Morning, Afternoon, and Evening blocks that generally work for you.
Choose as many or as few as you’d like.
People can respond without creating an account.
You can update your availability later.
Thank you for adding your availability!
Click See Group Calendar to see when other participants are available.
Group Calendar
Participants
Send a Nudge
Give the group a friendly reminder.
Set the Gathering
Choose the best date.
Choose the strongest option from the Group Calendar, then decide how the start time should be handled.
Set the Gathering with a start time
Choose the exact start time yourself and finalize the Gathering now.
Set the Gathering without a start time
Confirm the date and duration now. The Gathering will show “Start time to be decided,” and you can add it later.
Let the group choose the start time
Set the possible range, share your own available start times first, and then send the link to the group.
We picked the day!
Choose Start Times
What time could the Gathering start?
Tap any of the start times that work for you.
Choose as many or as few as you’d like.
People can respond without creating an account.
You’re choosing possible start times—not your full availability window.
You can update your availability later.
Thank you for submitting your start times!
Start-Time Results
Participants
Organizer tool
Add someone’s availability.
Enter availability someone shared by text, phone, or in person.
Stage 2
Edit the time range.
Responses that still fall inside the new range are preserved. Responses outside the active range are simply hidden.
Edit Gathering
Crop or replace your invitation photo.
Confirmed start time
Changing the start time keeps the selected date and Gathering length.
Only these dates will appear to participants.
Availability on dates that remain selected is preserved. Removed dates are hidden from the active calendar.
The Gathering is set!
GatherBugShare your Gathering
Delete Gathering
Delete “”?
This permanently removes the Gathering and its participant responses. Existing Gathering links will stop working.
This cannot be undone.
Add to Calendar
Your GatherBug account
Sign in to GatherBug.
Create a free account to organize a Gathering. Invited guests can respond using their link without signing in.
This is how you’ll appear in Gatherings.
My GatherBug profile
Make GatherBug feel like yours.
Choose a photo to crop, zoom, and position.
Membership & Billing
Checking membership…
Private dashboard
GatherBug Stats
A quick look at how GatherBug is being used.
Google Analytics
Website traffic
GatherBug Website Analytics · Google Data Studio
This report is only shown on your private admin dashboard. Google may also ask you to sign in to an account that has access to the report.
Gatherings created
Last 6 months
Recent app issues
The latest errors reported by the live web app.
“Approx. unique people” is based on distinct participant names, so it is directional rather than an exact person count. The same person can use different names, and different people can share a name.
This Gathering has been cancelled.
The plans are off for now.